Privacy Policy
Last updated: 1 October 2026
CINCO Search Ltd (“CINCO”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains what information we collect, how and why we use it, who we may share it with and the rights you have in relation to your personal information.
CINCO Search Ltd is the data controller responsible for the personal information described in this Privacy Policy.
1. Who we are
CINCO Search Ltd is a recruitment business based in the United Kingdom. We provide permanent recruitment services to technology companies and work with candidates considering new career opportunities.
Company: CINCO Search Ltd
Registered office: 1 Odyssey Way, SW18 1EH, London
Email: hello@cincosearch.com
If you have any questions about this Privacy Policy or how we use your personal information, please contact us using the email address above.
2. Information we collect
The information we collect depends on your relationship with CINCO.
Candidates
We may collect information including:
your name and contact details;
location;
CV and employment history;
current and previous employers;
job titles and professional experience;
education and qualifications;
skills and industry experience;
LinkedIn profile and other publicly available professional information;
salary expectations and current remuneration where relevant;
notice period and availability;
career preferences;
information you provide during conversations with us;
interview feedback and recruitment process information;
information provided by referees, where applicable; and
other information relevant to assessing your suitability for a role.
Please do not provide sensitive personal information unless it is relevant and necessary for the recruitment process.
Clients and prospective clients
We may collect:
your name;
company and job title;
business email address and telephone number;
information about your company and hiring requirements;
records of our communications with you;
commercial and contractual information; and
information relevant to our business relationship.
Website visitors
When you use our website or contact us through it, we may collect:
information you submit through our contact forms;
CVs or documents you choose to upload;
basic technical and usage information; and
information collected through cookies or similar technologies where applicable.
3. How we collect your information
We may receive personal information directly from you when you:
contact us;
apply for a vacancy;
upload your CV;
communicate with us by email, telephone or LinkedIn;
speak with us about a potential opportunity; or
engage CINCO to provide recruitment services.
We may also obtain professional information from other sources, including:
LinkedIn and other professional networking platforms;
publicly available websites and online sources;
job boards;
referrals and recommendations;
clients;
other candidates or professional contacts; and
other legitimate recruitment sources.
Where we obtain personal information about you from another source rather than directly from you, we will provide the relevant privacy information as required by applicable data protection law.
This is particularly relevant to recruitment because we may identify and approach people who have not previously contacted CINCO. Current ICO guidance generally requires privacy information to be provided within a reasonable period and no later than one month when personal data is obtained indirectly, or earlier where applicable when first communicating with the person or disclosing their data. ICO
4. How we use your information
We may use personal information to:
identify candidates who may be suitable for vacancies;
assess a candidate's suitability for a role;
contact candidates about relevant opportunities;
understand candidates' experience, preferences and career objectives;
introduce candidates to clients where appropriate;
manage applications and recruitment processes;
arrange interviews and communicate feedback;
assist with offers and placements;
maintain relationships with candidates and clients;
identify businesses that may benefit from our recruitment services;
communicate with existing and prospective clients;
manage our contracts and commercial relationships;
respond to enquiries;
operate and improve our website and services;
maintain appropriate business and recruitment records;
protect our business and systems; and
comply with legal and regulatory obligations.
We will not use personal information for purposes that are incompatible with those described in this Privacy Policy unless permitted or required by law.
5. Our lawful bases for processing
Under UK data protection law, we must have a lawful basis for processing personal information.
Depending on the circumstances, we may rely on:
Legitimate interests – where processing is necessary for our legitimate interests, or those of a third party, and those interests are not overridden by your rights and interests. This may include identifying and contacting potential candidates, providing recruitment services, developing relationships with clients and prospective clients, and operating our business.
Contract – where processing is necessary to enter into or perform a contract with you.
Legal obligation – where we need to process information to comply with a legal or regulatory requirement.
Consent – where we specifically ask for and receive your consent. Where processing relies on consent, you may withdraw that consent at any time.
Where we rely on legitimate interests, we consider the nature of the information, the reasonable expectations of the individual and the potential impact of the processing before doing so.
The ICO requires organisations relying on legitimate interests to explain those interests in their privacy information. ICO
6. Sharing candidate information
Recruitment involves introducing people to potential employers.
Where appropriate, we may share candidate information with clients or prospective employers in connection with a particular employment opportunity.
This may include your:
CV;
professional experience;
skills and qualifications;
salary expectations and availability; and
other information relevant to your suitability for the role.
We will only share information that we consider relevant to the recruitment process and will handle candidate information in accordance with applicable data protection requirements.
We may also share information with service providers that help us operate our business, such as providers of CRM, cloud storage, website, communications, IT and other business systems.
These providers may only process personal information for the purposes for which it has been provided and subject to appropriate contractual and data protection requirements.
7. International transfers
Some of the technology and service providers we use may process or store personal information outside the United Kingdom.
Where personal information is transferred internationally, we will take appropriate steps to ensure that the transfer is permitted under applicable UK data protection law. This may include relying on UK adequacy regulations or appropriate contractual safeguards.
You can contact us if you would like further information about the safeguards used for international transfers.
8. How long we keep your information
We keep personal information only for as long as reasonably necessary for the purposes for which it was collected, including recruitment, business, legal, accounting and regulatory purposes.
For candidate information, the appropriate retention period may depend on our relationship with you, whether you remain interested in future opportunities and whether we have a legitimate business or legal reason to retain particular information.
We periodically review the information we hold and will delete or anonymise information when we no longer have a legitimate reason to retain it.
UK government guidance similarly states that recruitment information should only be retained for as long as there is a clear business need for it. GOV.UK
9. Keeping your information secure
We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
Access to personal information is limited to people and service providers who need it for legitimate business purposes.
However, no internet-based system or method of electronic storage can be guaranteed to be completely secure.
10. Your rights
Depending on the circumstances and the lawful basis on which we process your information, you may have the right to:
request access to the personal information we hold about you;
ask us to correct inaccurate or incomplete information;
ask us to delete your personal information;
ask us to restrict the way we use your information;
object to certain processing;
request transfer of certain information to you or another organisation; and
withdraw your consent where we rely on consent.
These rights are not absolute and may be subject to legal exceptions.
You have the right to object at any time to processing of your personal information for direct marketing purposes. You may also have the right to object to processing based on our legitimate interests, depending on your circumstances.
To exercise any of these rights, contact:
The ICO specifically requires the right to object to be brought to people's attention clearly and separately from the other information in a privacy notice, hence the paragraph above. ICO
11. Automated decision-making
CINCO does not make recruitment decisions that have legal or similarly significant effects on individuals based solely on automated processing.
We may use technology to support recruitment activities, research, administration or matching, but recruitment decisions involve human judgement.
12. Cookies
Our website may use cookies and similar technologies to operate correctly, understand how visitors use the website and improve its performance.
Where required by law, we will ask for your consent before placing non-essential cookies.
You can manage your cookie preferences through the cookie controls available on our website or through your browser settings.
13. Third-party websites
Our website may contain links to third-party websites.
CINCO is not responsible for the privacy practices of those websites. We recommend reviewing the privacy information provided by any third party before submitting personal information to them.
14. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our services, business practices or legal obligations.
The latest version will be published on this page with the date it was last updated.
The ICO recommends reviewing and updating privacy information where necessary, particularly before beginning new uses of people's personal data. ICO
15. Contact us
If you have any questions, concerns or requests regarding your personal information, please contact:
CINCO Search Ltd
1 Odyssey Way, SW18 1EH, London
Email: hello@cincosearch.com
If you are unhappy with how we have handled your personal information, we would appreciate the opportunity to address your concerns first.
You also have the right to complain to the UK Information Commissioner's Office (ICO).